Co-op Members’ Annual Meeting May 11
Doors open at 4:30 p.m., Thursday, May 11
- Kearney office, 1000 W. Hwy. 92 — just west of I-35 on Hwy. 92
- Register for the annual meeting and prizes until 7 p.m. (Please note: must be present to win all prizes – winning names drawn at end of business meeting)
- New, members who register at annual meeting will receive a $10 credit on their bill
Displays 4:30-7 p.m.
- Community, co-op and energy efficiency
- Sign up for solar energy
- Light meal served 4:30 – 7:00 p.m.
- Find out about your demand on your bill
Business Meeting 7 p.m.
- Vote for your Board of Directors, three by-law changes (text and biograhies in newsletter)
- Update on your co-op’s activities – State of the Co-op
- Win a year of electric service (1 winner, bill credit, maximum $1500)
- Win 6 months of electric service (2 winners, bill credit, maximum of $750 each)
Kid Stuff, Prizes, Kids’ Carnival – 4:30 – 8 p.m.
- Contixo Quadcopter Drone • Parrot Mambo Drone
- Kindle Paperwhite • 32” LED HDTV • Samsung Galaxy Tab A
- Xbox One 500 GB/Go • Girls Power Wheels Jeep Wrangler (Age 0-5)
- Boys Power Wheels Jeep Wrangler (Age 0-5)
Please note: must be present and in business meeting to win all prizes. These prizes awarded at end of business meeting.
Democratic member control
From the General Manager
This year I’m going to be talking a lot about the 7 Cooperatives, as they are the basis for how Platte-Clay and all cooperatives do business.
This month, we’re talking about Cooperative Principle 2, Democratic Member Control. The full text is:
Cooperatives are democratic organizations controlled by their members—those who buy the goods or use the services of the cooperative—who actively participate in setting policies and making decisions.
Platte-Clay’s Board of Directors, members voted in by members to represent them, are responsible for setting policies and making decisions on their behalf. The decisions the Board makes are within the co-op’s by-laws, a legal document, which can be found on the co-op web site, www.pcec.coop
Each year, members who attend the annual meeting vote on a representative from each District, North, South and West, which provides geographical representation.
The nine Board members serve for three years, so each year members have an opportunity to re-elect a Board member or for a new member to join the Board.
By staggering the terms, one member elected to the Board from each district each year, the co-op maintains continuity as new Board members gain experience, an understanding of complex industry issues and come to fully understand co-op operations.
We hope you’ll take a few minutes to read about the Board candidates and plan to stay for the business meeting May 11.
During the business meeting, which starts at 7 p.m., we’ll cover Platte-Clay’s activities and review both big picture industry issues, and on a practical level, decisions your co-op staff and Board have made on your behalf over the course of the year.
The annual meeting isn’t all business.
The doors open at 4 p.m. and we’ll serve a light meal, there will be community displays and member service representatives will be available to answer any questions.
Again this year the co-op will have a demand booth to explain how demand now is broken out and shown on bills and how each member’s demand is determined. We hope you’ll take this opportunity to speak with our engineering staff.
The kids carnival will run from 4 to 8 p.m. Following the business meeting, about 8 p.m. we’ll draw for prizes.
I hope to see you at the annual meeting May 11 at the Kearney office.
If you have questions or concerns, please e-mail me, firstname.lastname@example.org
Nominating Committee finalizes Board Candidate slate
The Nominating Committe is a volunteer group that meets with candidates to explain the responsibilities, time commitment and learning curve involved with serving on the Board of Directors.
Members of the 2017 Nominating Committee. (L-R) back row: Stephen Foster, Grundy Newton, Jeff Couchman, Randy Reuter and John Boddicker. Front row: Judy Cox, Jane Lacy and Sandy Sondag.
We appreciate them working on behalf of the co-op membership in this important role.
Rural Missouri mailed to everyone as official annual meeting notice
The co-op by-laws require that members receive the official notification of the annual meeting between 10 and 25 days before the meeting.
Because of the sequential Northland Connection mailing in the bills, the co-op uses Rural Missouri as the official notice since it is sent to all members at the same time.
Although not all members wish to receive the Rural Missouri, everyone will in April (only) as a Platte-Clay by-law requirement.
Board candidates’ biographies posted
Members running for the Board of Directors have been posted at both offices, 15055 Bethel Rd., Platte City and 1000 W. Hwy. 92, Kearney.
As of the Northland deadline, there are four members running for the Board. You can find their biographical sketches in the newsletter, in the Rural Missouri and posted at the co-op offices.
In the event a member is interested in running for the Board and has missed the deadlines, it is possible to be nominated from the floor during the business meeting.
Emergency reschedule date May 18
In the event of a tornado warning in Kearney or other emergency on May 11, the annual meeting will be rescheduled for May 18 for the safety of Platte-Clay members.
Members will be notified of the cancellation and date change via the co-op’s Facebook page and web site, www.pcec.coop
The co-op will provide local media, and radio and television stations with cancellation information.
Please note: in Missouri, a rain storm isn’t an emergency.
If rescheduled, the annual event will be a business meeting only to review the state of the co-op, review the finances and to elect members to the Board of Directors.
In the event the meeting is postponed, on May 18 the Kearney location will open the doors at 5:30 p.m. to allow members time to park and to get settled. The business meeting will start at 7 p.m. with no other activities.
Please update your account names and telephone number(s) now
This is a great time to update all names and telephone numbers for your Platte-Clay account.
Just call 628-3121 anytime, 24 x 7 x 365 and a member service representative will add or change your telephone number(s).
Having the current telephone number is important because Platte-Clay calls to alert members about scheduled outages in the affected area to make it easier for members to plan accordingly.
Plus, when calling in, the automated telephone system, called Interactive Voice Response unit, (IVR) recognizes the telephone number(s) associated with the account, saving time and allowing members to report outages or problems automatically without waiting in a queue.
The member who owns the account may add the names of other parties, such as a spouse or parents to the account.
Accurate telephone numbers and names of those responsible on an account is important because the co-op can not give out any information to anyone who isn’t an account owner.
Park and catch a ride to Platte-Clay
Circulating trams will pick up and return members to their vehicle before and after the business meeting.
There is extremely limited handicapped parking next to the building.
Because the circulating trams will pick up and return members to their vehicles in the general parking areas, it is not necessary to park next to the building. Just wave down the Platte-Clay tram for a ride to and from the annual meeting activities.
Stick around: must be present to win all prizes
It is a heartbreaker when someone comes in from outside the building and friends tell them their name was called to win a prize and they were not in the business meeting.
Members and their children who entered a drawing must be present to win any prize.
The business meeting starts at 7 p.m. and usually runs about an hour. Members learn about the co-op’s year, elect Board members, this year will approve Bylaw changes and at the end of the meeting, prize drawings.
This year the grand prize is a year of electric service, or a maximum value of $1500. There are two second prizes — six months’ of electric service, or a maximum of $750 each.
Kids prizes are listed on the front page of the newsletter.
Meet your 2017 Board of Director Candidates
These are the members who are running for the Board of Directors as of publication date.
Debi says she is the best candidate for the North District because she has served on the Board since 2011, gaining an understanding of the cooperative structure and business model.
As vice president in 2015 and president 2016, her leadership skills and knowledge base has grown immensely. She says she is devoted to the success of the co-op, sound finances, high quality member services, employee safety and rapid power restoration.
An educator and co-op member since 1997, she has been a teacher, coordinator and/or principal in the Clinton County RIII, Kansas City and Liberty Public Schools.
The talents and skills she brings to the Board include leadership skills, her experience and understanding of the cooperative business model and an understanding of budgeting and finance.
The issues she sees the co-op facing including providing reliable and affordable power while continuing to implement environmentally-friendly measures and fostering a positive and safe culture for PCEC employees.
The most important things to know about Platte-Clay include that it is a member-owned cooperative that contributes to the communities we serve, it is financially sound and continues to plan for the future.
Robert L. Ray
Robert says he is the best candidate for the West District because during his career he worked with many organizations and companies setting goals, meeting budgets and solving people and operational issues.
A member of Platte-Clay since 2005, Robert, of Dearborn, is a retired Plant Technical Services Manager for Cargill Foods.
He believes he would be a good Board representative because of his extensive management training, his management skills, his operations experience as a supervisor, and as a department and plant operations manager.
While at Cargill he was involved with developing new operational programs, products and specifications. His last project was developing and implementing a food safety plan later adapted in other Cargill divisions.
The issues he sees facing the co-op include the aging power grid and the potential cost to replace it; regulations affecting power generation and delivery and keeping Platte-Clay current on changes in the power industry.
The most important things to know about the co-op include that it is dedicated to providing reliable, low-cost energy; it is member-owned and not beholden to shareholders and our employees are the most important co-op asset.
Gary feels he is the best candidate for the South District as he has served in that position for a number of years. He understands what the co-op can do environmentally for its members and understands how to help keep Platte-Clay financially strong to continue giving members back capital credits.
A member of Platte-Clay since 1970, and a Board member since 1990, he has served in a variety of Board leadership positions, including serving as president.
The talents and skills he brings to the board are based in part from his career as a self-employed farmer and business owner for 47 years. He has a thorough understanding of how a cooperative works and the electric power industry.
The issues he sees facing the co-op include keeping the rates low, keeping Platte-Clay financially sound and keeping the co-op up to date on environmental issues.
The most important things to know about Platte-Clay include how a cooperative works, how the co-op is doing financially and that members rank it among the top Missouri rural electric cooperatives.
George says he is the best candidate for the South District because he is good example of other members who live who live in the rural area. He has valuable experience gained from working in a leadership capacity within his company, the grain industry, and the community.
A member of the co-op since 2011, the Kearney resident is a vice president of the Scoular Company, an international grain, feed and food ingredient company based in Omaha, Nebr.
He feels that the talents and skills he brings to the board include project management, planning and general business management.
The issues he believes are important include the ability to provide excellent service at reasonable prices, support for area communities, concern for the environment and citizenship.
The most important thing to know about Platte-Clay include that it is a cooperative, it cares about its members and communities.
Annual meeting notes
New for 2017, Board approves $10 credit to members’ accounts who attend annual meeting.
In the past, each member attending received a gift, such as energy efficient lights, a paring knife, a cutting board and last year, an outdoor thermometer, for example.
The Board felt members would appreciate a gift that everyone would appreciate: a lower electric bill.
Dinner will be served, but those with special needs or food allergies are encouraged to catch dinner on the way.
As in the past, the meal will be an all-beef hot dog on a bun, traditional picnic fare, chips, a cookie and soft drink.
Because of the complexities of employees and volunteers serving more than 2,000 hot dogs to members in a short amount of time, the co-op is unable to make dietary accommodations. We apologize for any inconvenience.
Proposed by-law changes
Co-op members will have the opportunity to vote on three proposed by-law changes at the annual meeting Thursday, May 11. Full text of the co-op by-laws is on the web site, www.pcec.coop and the comparison is in the Rural Missouri, the official annual meeting notice, sent to all members. Text comparisons also will be available at the annual meeting May 11.
Notice of Directors’ Meetings
Written notice of the time, place and purpose of any special meeting of the Board of Directors shall be delivered to each director not less than five days previous thereto, either personally, by mail, or by way of electronic communication, by or at the direction of the Secretary, or upon a default in duty by the Secretary, by the President or the directors calling the meeting. If mailed, such notice shall be deemed to be delivered when deposited in the United States mail addressed to the director at his address as it appears on the records of the Cooperative, with postage thereon prepaid.
Change in Rates
The Cooperative shall timely file all required notices concerning rate changes or other financial transactions with the appropriate governmental authorities.
Accounting System and Reports
The Board of Directors shall cause to be established and maintained a complete accounting system that complies with all applicable laws, rules, regulations and contractual obligations. The records of the Cooperative shall be reviewed regularly by the Board of Directors or a committee of the board. The Board of Directors shall also after the close of each fiscal year cause to be made a full and complete audit of the accounts, books and financial condition of the Cooperative as of the end of such fiscal year. Such audit reports shall be available to members upon request.
The Northland Connection is published monthly by Platte-Clay Electric Cooperative, Inc., 1000 W. 92 Highway, Kearney, MO 64060. Postmaster: Please send address changes to: Northland Connection, PO Box 100, Kearney, MO 64060 or email@example.com.
Platte-Clay is an equal opportunity employer.